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How the Piedmont Model Yacht Club Manages an East Coast
12-Meter Yacht Regatta
By Francis Angel
Although there is a wealth of information on how to run a regatta on the AMYA
Web site, Iíve been asked to write an article on how our club runs one. First
I recommend that you read everything about regattas on the AMYA page and in the
ISAF rulebook. We all owe a great debt of gratitude to the officers and members
of the AMYA for providing this information. The suggestions that I make are of
course only guidelines on how to deal with the nuts and bolts of regattas.
As everyone is aware each location has itís own set of limitations. To
better understand our system, you need to know a little about our sailing site
and local area. Our pond is on the campus of Elon University just to the north
of Burlington, NC. The small town of Burlington is in the middle of the state
between Durham and Greensboro on Interstate 85/40. The site is quite attractive
with easy access to the water and plenty of unrestricted walking room. We have
adequate parking and restrooms close by. The pond is notorious for itís light
and fluky winds. Itís also somewhat small with three aerating fountains to
keep down the growth of algae. The shape is roughly a rectangle that is 400 feet
by 250 feet. This limits the number of boats in the water at any given time to a
maximum of 15. Burlington only has four restaurants that have banquet rooms
large enough for our Saturday night dinner. We do however have an abundance of
motels. We get all the over flow from the conventions from Raleigh to High
Point. The pond is only 10 minutes away from most of the motels. Being on the
interstate facilitates easy traveling to our regatta. Typically weíll have
entrants from New Jersey to Florida. The last several years weíve had 30 plus
boats enter the event.
Now for a little history of the club and area. The Piedmont Model Yacht Club
was formed in 1981. From the original 3 members the club has grown to 20, of
whom 10 to 12 attend each scheduled local sailing date. Starting in 1982 the
club has hosted a regatta every year except 1989, the same weekend as Hurricane
Hugo. PMYC has even spawned a new club in Raleigh, NC who will be having their
first regatta this year, 2001. It has been our intent since our inception to
promote the sport of model yachting. Iím happy to report that all four
regattas held in North and South Carolina last year had 30 or more entrants.
This year looks to repeat, with the new club and the "2001 Nationals"
at Lake Norman Yacht Club in Mooresville, NC, which is just to the north of
Charlotte. There are already 38 captains that have announced their intentions to
attend. For several years weíve had an excellent web page maintained by our
Webmaster and contact person Robert Mersereau. For a more complete picture of
our club please visit http://www.amya.org/club100/. Our area and EC-12 Meter
sailing in general have benefited greatly from the efforts and generosity of
David Brawner. David founded and maintains the East Coast 12 Meter Class Web
Page. http://www.ec12.com/. I must add that without the co-operation and
co-ordination of The Sun City/Hilton Head, Charleston, Atlanta, Lake Norman,
Raleigh Model Yacht Clubs along with The Florida EC-12 Association, and not
forgetting our good friends to the north in Columbia and Mt. Laurel, Region 3
wouldnít be the hot bed of EC-12 sailing that it is.
Why should I be writing this article? Iíve attended 84 regattas to date. Of
these, I was RD for 13 including the 1987 Nationals. Iíve served as regatta
staff for 2 others, one of which was the 1998 Nationals. Iíll also be on the
staff of the 2001 Nationals. Iíve attended regattas in Stowe, VT (2000 "Nats);
Newport, RI, Mt. Laurel, NJ, Columbia, MD, Norfolk, VA, Hampton, VA,
Martinsville, VA, Burlington, NC, Mooresville, NC, Charleston, SC, Hilton Head,
SC, Sun City, SC, Lawrenceville, GA, Roswell, GA, Atlanta, GA, and Jacksonville,
FL. This year I intend to extend my travels to State College, PA and Melbourne,
FL. Also, I wasnít thinking too clearly when I agreed to write an article for
Rick Westís Web Page.
Iíve been using my trusty Apple 2E since 1984 to handle the tasks
associated with regattas. I recently purchased a new computer and got on the
Internet. Iíll still rely on the old apple for a lot of the work. It has all
the templates and databases that I use. One of the things Iíve found out about
e-mail is that people change ISPís like underwear. They donít read their
e-mail and if they do, they donít respond. Therefore, Iíll still rely on the
US Postal Service to deliver important stuff like regatta entry forms. I will
try to use electronic communications as much as possible. Our club has always
tried to operate on a 0 balance budget. Our little newsletter has always been
our major expenses and will now be delivered electronically. I canít leave
this subject without thanking all the other newsletter editors and in particular
Milton Thrasher of the "Bell Bottom News" which was the voice of
Region 3 for so many years. Well, Iíve bored you enough; lets get to the point
of the piece. What follows is a step-by-step list on how we hold regattas. We
sail the EC-12 Meter Yacht but our methods will work for any class. Keep in mind
that this is how we do it, based on the restrictions outlined above.
1. Select a date that doesnít conflict with other clubs in your area. We
use the last regatta of the year for a meeting to co-ordinate the schedule for
the next year.
2. Make dinner reservations as soon as the date is established.
3. Order trophies. We award the first 5 places.
4. Send out the entry forms at least 2 months before the event. We usually
send out 110 forms. Make sure you have a long cut off date, at least 10 days.
Require enough frequencies to cover the anticipated size of your fleet. We
required 3 this year and next it will be 4. Include on the entry form all the
information youíll need from them and make sure you provide all that they
need, such as location, date, time of Captains Meeting, motels, maps and
directions. Charge a reasonably entry fee. The going rate seems to be $25.00.
5. Type up your Sailing Orders (Notice Of Race). These should contain any
changes to the RRS (Racing Rules of Sailing) required by your local conditions.
Make as few changes as you can. Include a drawing of the course you plan to use,
a sample menu and directions to Saturdayís dinner and a list of all the
captains containing all the information on their entry forms (the list of
Captains can be done last after the cut off date). You should try to get as much
of this done as early as possible. Make several copies of an information page to
hand out to any interested parties that stop by your regatta to watch. This is
where you get most of your future members.
6. Make a checklist of the items youíll need to take to the pond the
morning of the regatta.
7. Make a shopping list of the supplies youíll need for the regatta based
on your best estimation of the number of entries youíll get. Go ahead and buy
the bulk of the non-perishable items. If you need more later it will be a
8. Arrange for all the help youíll need for the regatta. Line up more that
you actually need, in the real world people arenít always able to honor their
9. As the entry forms are returned, set up two databases. One for the
frequencies and one for all the other information on the form (sail #, name,
address, phone # AMYA # and e-mail address). Set up a database with the
following fields; sail#, name, frequency # 1, frequency #2, frequency #3 and so
on until you run out of space. Some captains will list more frequencies than you
require. More is good. Under the field, frequencies #1 list all the possible
frequencies from 27 Mhz. to 50 Mhz. You now have a database to list the
frequencies each captain has along with his sail# and name. As the forms arrive
enter the data from each form in the applicable database. For example: John Doe,
sail # 99 freq. # 62, 67, 72, & 63. Enter his personal information in your
first database. In your second database, opposite channel # 62 enter his sail #
(99) and name (Doe). Now enter the rest of his frequencies in the remaining
fields. As each entry comes in, enter them in the databases, donít
procrastinate. Also, enter them in your computers address book. Believe me, itís
a lot easier to find a place for the last ones if you have the majority already
entered. You can use the find function of you computer to help you locate a
place. You may have to move more than one to create a space. If you wait until
you have all the entries you will have a headache in direct proportion to the
number of entries. If you must pair 2 or more boats on the same frequency try
your best to pair a fast boat with a slow one. Even if you have a small number
of entries I strongly suggest that you follow step # 9 to the letter. It will be
a great help when you start getting fleets of 30 boats. If you choose not to
follow step # 9, you can stop reading now. All remaining tasks are based on step
10. Pick up the trophies. Allow time to correct any mistakes.
11. On the cut off day you may make your scoreboard. Donít enter any
information yet, just lay out the grid. Prepare an e-mail to all the Captains,
listing all the assigned frequencies. You should have been entering their
addresses in your computers address book as they arrived. Store it in the Draft
section if you have one. You now have a good idea of the numbers you will be
dealing with. The rest of this section will assume that 31 boats are entered
with no frequency conflicts. If you have less, your problems will be
proportionally smaller. I will deal with frequency conflicts a little later. We
use our version of the EORS (Equal Opportunity Racing System). For qualifying,
the fleet will be divided into 2 fleets of 16 and 15 boats with a mix of
experienced and inexperienced captains in each fleet. Make a list of the two
fleets. After the qualifying heats are run the fleet will be divided into three
groups. We promote/relegate 4 boats after each heat. The fleets will be named,
PINK, Blue and WHITE. More about the names later. Now construct a score sheet
consisting of three columns labeled from left to right: Pink, Blue and White.
Under the Pink label, number down the page 1 to 13. Under the Blue label place
an X in the first four places. If the 5th slot, place the number 14.
Continue down the page numbering the slots for 15 to 22. In the White Column,
again place an X in the first 4 positions. In the 5th slot, enter the
number 23 and continue down the page numbering the slots from 24 to 31. Now make
as many copies of this score sheet as heats you intend on running with a couple
extra just in case you need them. You now have a blank score board with just the
grid on it. From the left to right at the top enter the words: CAPTAIN, SAIL#,
Q1, Q2, Q3, CARRY OVER, HEAT 1, HEAT 2, continue to HEAT 10, THROW OUT, TOTAL
and FINISH. This will give you room to score 6 qualifying heats if you need more
than 4. Only the lowest score in the qualifying heats will be CARRIED OVER. The
next ten slots HEAT 1 to HEAT 10 represent 30 races. You will list the highest
single heat score for each skipper in the slot THROW OUT. We divide each grid
section diagonally and keep a running total by placing the heat score in the top
section and the total in the bottom half. Then youíll subtract the THROW OUT
from the heat score and enter the result in the TOTAL column. Finally youíll
compare all the totals and enter the finishing position for each captain in the
FINISH column. You now have a scoreboard ready for the names and all the score
sheets youíll need. Now about the unusual names on the score sheet. The first
time I used this system I wanted an aid to help myself and the captains keep the
fleets in order. I had attended a regatta using the promotion/relegation system
where it seemed no one knew what fleet they were in. I was determined to correct
this problem without lugging a computer to the pond. What I needed was something
that was three different colors, easily attached and removed from transmitters,
light weight and cheap. Iím embarrassed to admit that it took me a long time
to think of colored plastic clothespins. Some thought the concept was silly and
wouldnít work but the system has been widely adopted in the region. So the
fleet names on the score sheet are the color of the clothespins. The system will
be explained in detail as we run the first non-qualifying heat. I havenít
forgotten about frequency conflicts either, theyíre covered in the next
12. The day after the cut off date, check the mail for any late arriving
entry forms. If there are some, try to work them into the system. If you canít
work them in, just call them and give them the bad news. If youíve done your
part correctly there wonít be any late entries. Now is the time to
double-check your frequency assignments. Use the entry forms to make sure you
have everything correct. If you have a frequency conflict try your best to pair
a fast boat and a slow boat. If not, then one of the two will have to change to
and alternate frequency quite often. The RD will need to have a list of every
ones frequencies handy at the pond to effect the necessary changes. If your
e-mail for the frequency assignments is correct, now is the time to send it and
to call those that donít have e-mail. Your message should remind them to bring
all of the crystals on their entry form and to PLEASE respond that they received
you message. Donít trust the mail to deliver a post card or letter and have
someone show up with the wrong crystal, upsetting your whole applecart. Go to
your database with the names and addresses and arrange it by sail number, in
descending order. Print it and use it to place the names and sail numbers on
your scoreboard. Add the RD and Staff to the list. Rearrange it in alphabetical
order. Print it and add it to the other pages of the Sailing Orders (paragraph #
5). Now make a copy for every Captain and Staff member. Now is also the time for
nametags. They can be either machine made using the databases or hand made. They
need to contain the name, sail number or staff position and assigned frequency.
One more thing needs to be on them. Retrieve the list that you made when you
divided the fleet into 2 groups. Label one group (16 boats) red and the other
(15 boats) green. On the nametags for the red group place a large red dot and a
green dot on the ones for the green group. Use your database to print labels
containing the name, sail number and assigned frequency for each captain and
staff member. Affix the labels to 9 X 12 manila envelopes. Find the nametag that
matches the envelope and place a colored dot on the envelope that matches the
one on the nametag. Place the nametag, a copy of the sailing orders and anything
else you like in the envelope. When finished, arrange the envelopes in
alphabetical order and place in a cardboard file box. Take another cardboard
file box and place in it: the three bags of colored clothes pins, 2 legal pads,
2 clip boards, extra pens and pencils, extra starting tape, hand held tape
recorder, cell phone, and anything else you think youíll need at the pond. You
can now relax. You have your scoreboard and all the material you need in the 2
boxes. The only thing to worry about for the next few days is the weather. You
must have a plan in place for rain. More about weather plans later.
13. The day before the regatta take the marks to the pond and set them out.
We use a rectangular pattern of 6 marks. Either end can serve as the start line
and the 2 in the middle are the finish line. We start at one end of the lake and
sail around the parameter of the rectangle 2 and Ĺ times finishing in the
middle of the rectangle. This gives us 2 and Ĺ long upwind legs, 2 long
downwind legs and 4 shorter reaching legs. The course has a starting line and 8
mark roundings and a finish line. It can be reversed if the wind shifts. This is
a good time to chat with the captains who arrived early to practice. On the way
home pick up any perishable items you need and any last minute items to round
out your first bulk purchases. Using you check list, (paragraph #6) load up all
the stuff youíll need at the pond. Check it twice.
1. Arrive at the pond early enough to have every thing set up and waiting
when the first captain arrives. He should be greeted with the smell of hot
coffee and donuts. You should also have some fresh fruit, bananas are a
favorite. Your full staff need not be there, only the one you assigned to pick
up the fresh donuts and ice. Have him ice down the soft drinks and bottled
water. The rest do need to arrive well before the Captains Meeting. As soon as
the scorekeeper arrives have them make a score sheet for the qualifying heats.
This is done on a legal pad. At the top of the page write Red and Green
separated by 3 or 4 inches. Under Red, number down the page from 1 to 16. Under
Green, number down the page from 1 to 15. Draw a line under both 8th
places. On the top of the next page write Top Red & Green and separated by 3
or 4 inches Bottom Red & Green. Under Top Red & Green, number down the
page from 1 to 16. Under Bottom Red & Green, number down the page from 1 to
15. On the next page, set it up the same way and use the words Top Red &
Bottom Green and Top Green & Bottom Red. Number down the page as before.
This is your extra pair of races to be used only if you canít break the fleet
into three parts using the scores in the qualifying races. On the 4th
page, number down the page from 2 to 31. This is the page that will be used to
separate the fleet into 3 groups. Now youíre all set. As the scorekeeper was
making the qualifying heat score sheets, another staff member was greeting the
captains and giving them their Sailing Order packets. Telling them in the
process to make sure that they were on the correct frequency and they were in
the RED or Green Fleet.
2. Call the Captains Meeting at 9:00 am. Welcome everyone to the regatta.
Introduce the staff and have each captain state his name and home town. Donít
assume that anyone has read all the stuff you prepared for them. The first thing
is to ask that all questions be held to the end of the meeting. If you let them
ask questions first, you will never get done. Go over the sailing orders,
explaining any rule changes. Explain that the designated staff person will be
taking their lunch orders during the early morning. Then will phone them in to
McDonalds around 11:30. Shortly there after the staff member will go and get
them and return around 12:00. And they will be provided with drinks and snack
packs. Tell them about the dinner plans and mention the sample menu. You may
have their attention now for a short while, so briefly explain the race
management and scoring system. Quickly show them the course. Now, ask if there
are any questions? Answer them as briefly as you can. The last function of the
meeting is a radio check. Give the captains time to respond to your commands.
Make absolutely sure there are no problems with radios. If you donít, your
regatta will operate under clouds of "Iím getting hit". Give the
captains 5 to 10 minuets to take care of any final business they have. Notify
them that the Red Fleet sails first.
3. Start the Red Fleet. As they finish record their sail # in the first
column of your legal pad. While the Green Fleet is getting in the water the
scorekeeper can post the Red Fleetís scores on the scoreboard in the Q1
4. Start the Green Fleet. As they finish record their sail # in the second
column of your legal pad. Tell the first 8 captains of the Green Fleet to stay
in the water for their second heat. After all the Green Fleet boats have
finished, call out the sail #s of the first 8 finishers in the Red Fleet and
tell them to launch their boats. While theyíre getting in the water, the
scorekeeper can post the Green Fleetís score in the Q1 column on the
scoreboard. After the scores have been posted, each captain will have a score in
the Q1 column. Make sure they do.
5. Start the mixed Top Red/Top Green fleet. As they finish, record their
scores on page 2 of your legal pad in the first column. Have them remove their
boats from the water and tell them to be sure they have given their lunch order.
Tell all the boats that were not in the last heat to launch their boats. While
they are getting in the water the scores in column 1 page 2 can be posted in the
Q2 column of the scoreboard.
6. Start the mixed Bottom Red/Bottom Green fleet. While this fleet is sailing
the scorekeeper can total the scores for the boats that have sailed in 2 heats.
Enter the total in the bottom half of the Q2 column. Captain Doe, sail # 99 has
a score of 8. On the 4th page of the legal pad with numbers 2 to 31,
enter his sail # (99) opposite the number 8. Captain Smith, sail # 22 also has a
score of 8. Enter his number after #99 separated by a comma. Captain Jones, sail
# 67 has a score of 16. Enter his number (67) opposite the number 16. Continue
this process and try to get it done before the fleet starts to finish. It will
speed things up.
7. As the mixed Bottom Red/ Bottom Green fleet finishes record their finish
in the second column on page 2 of the legal pad. As they remove their boats from
the water, tell them there will be a short delay and to made sure they have
given their lunch order. Add their scores to the scoreboard and to the 4th
page of the legal pad using the method outlined above. The scoreboard should
have 2 scores for each boat with the total of them in the bottom half of column
Q2. Page 4 of the legal pad should have 31 sail numbers entered opposite the
score for each one. You will have more than one sail # on some of the numbers,
donít worry. At the start of this process you should warn the captains to stay
at least ten feet from the scoring table. A crowd around the table will distract
the scorekeeper and hinder the process. In the south these people are called
"sweat bees". Look at page 4 of the legal pad. Make sure you have 31
numbers listed. Count down from the top 9 sail numbers. You may need to use the
AMYA tie breaking system to separate the last 2 or 3. This is the PINK fleet.
Count down the next 9 sail numbers. Use the tiebreaker again if necessary. This
is the BLUE fleet. You have 13 sail numbers left. This is the WHITE fleet. If
you were unable to break the fleet into the 3 fleets you will need to run 2 more
qualifying heats. Combine the Top/Red and the Bottom/Green in the first and the
rest in the second. Do this only if itís absolutely necessary. Enter the
results in column Q3 and follow the procedures outlined above and below. Call
the White fleet to the score table. Issue them each a White clothespin and tell
them to get their boats is the water.
Start the WHITE fleet. Have one of the staff call the BLUE fleet to the score
table and issue them each a BLUE pin. Call the PINK fleet to the table and issue
each a PINK pin. While the staff member has been handing out the pins the
scorekeeper has been working on the scoreboard. Heís taken the LOWEST score
for each captain and placed it in the CARRY OVER column. This is their first
score of the regatta. When finished with the scoreboard, he gets out the score
sheets consisting of 3 columns marked PINK, BLUE and WHITE. These were made in
PREPERATION paragraph 11. He has placed them on a clipboard and marked the first
one, HEAT 1. Most of the work has been done now and things will move pretty
fast. Check with the staff member in charge of lunches and make sure everything
is under control. The RD will need to have 4 Blue pins at hand.
8. As the WHITE fleet finishes record their sail numbers under the White
column from top to bottom. The top 4 places marked with X will be promoted to
the BLUE fleet. Collect their white pins and issue them a blue pin. Also, tell
them to stay in the water but away from the finish line and await the next heat.
Call the last boat in the fleet as the next to last crosses the finish line.
Launch the BLUE fleet. The White fleet had 13 boats, 4 were left in, and 9 were
added for a total of 13 in the Blue fleet. The same will happen with the Pink
Fleet. This is one of those times when 3 fleets of 13 add up to 31 boats. The RD
will need 4 Pink pins.
9. Start the BLUE fleet. AS the BLUE fleet finishes, their sail numbers are
recorded in the Blue column from top to bottom. The top 4 places marked with X
will be promoted to the PINK fleet. Collect their blue pins, issue them a pink
pin. Have them retire to the center of the pond and await the start of the next
race. The last 4 boats of the BLUE fleet will be relegated (demoted) to the
White fleet. Collect their blue pins and issue them a white pin. Have them
remove their boats from the pond and launch the PINK fleet.
10. Start the PINK fleet. As the PINK fleet finishes record their sail
numbers in the Pink Column from top to bottom. There are no Xís in this
column, only numbers. The last 4 boats will be relegated to the Blue fleet. As
the last 4 cross the line collect their pink pins and issue them blue pins. All
the boats are now removed from the pond and the WHITE fleet is launched.
11. Normally the racing would continue but Iím going to take a minute to
get us caught up. We now have the score sheet for HEAT 1 completely filled out.
Each captains sail number is beside one of the finishing positions. The Pink
column has the scores from 1 to 13. The Blue column has the scores from 14 to 22
and the White column has the scores from 23 to 31. These scores should now be
posted on the scoreboard in the top half of the HEAT 1 column. Then the total
for each boat taken from the score in the CARRY OVER column and the score in the
top half of the HEAT 1 column should be placed in the bottom half of the HEAT 1
column. Please note that no scores were posted to the scoreboard until all three
races in HEAT 1 had been run. As the day wears on and boats break down these
numbers can change. As boats break down or withdraw they will migrate to the
White fleet and stay there until they rejoin the fray. If the White fleet gets
small, say 6 or 7 boats then promote the whole fleet into the Blue fleet and
start doing 6 up and 6 down with just 2 fleets. At this point in the regatta, 7
races have been run and itís time for a decision about lunch. The regatta can
either be halted for a short period or racing can continue with the skippers
eating between races. Whatever suites your situation is best for you. If you
continue racing, make sure the skippers on the "Bubble" get a chance
to eat. We announce lunch as soon as it arrives. The fleet that is racing is
given 30 minutes at the conclusion of their race. During the day the main
function of the RD is to keep the event moving. Any protests should be handled
quickly and not be allowed to drag on and on. A rulebook and visual aids must be
provided for the Protest Committee. The Committee shall consist of the RD and 2
knowledgeable Captains not involved in the protest. In this system penalty
points do not affect the finishing position of the boat that is penalized, only
itís total score. Neither will they affect the placement in a given fleet.
Doe, #99 finished 9th in the PINK fleet and lost a protest and was
assessed 8 points. He will remain in the PINK fleet but his score for that race
will be 17. It will be entered as 9 + 8 on the scoreboard. Well, back to the
12. Start the WHITE fleet. As the fleet finishes, their positions are entered
on the Heat 2 score sheet. The top 4 boats exchange their White pins for Blue
and retire to the center of the pond. The rest of the WHITE fleet removes their
boats after finishing. Remember to call the last boat in each race to speed
13. Start the BLUE fleet. Record their finishes. Top 4 exchange their Blue
pins for Pink and retire to the middle of the pond. The bottom 4 exchange their
Blue pins for White, and remove their boats. Call the last boat.
14. Start the PINK fleet. Record their finishes. The bottom 4 exchange their
Pink pins for Blue and all boats are removed from the pond. All the scores are
now posted in the top half of the HEAT 2 column and the total score is entered
in the bottom half of the HEAT 2 column
15. Repeat steps 13 thru 15 until the end of the day. (4:00 pm.) The day must
end on a full set of races (after the PINK fleet sails). Pack up carefully. A
few seconds forethought today will save you minutes tomorrow.
16. Take the scoreboard to happy hour (6:00 pm.) and dinner (7:00 pm.). See
that everyone has a good time. After dinner, pick up donuts and anything else
youíll need for Sunday. Be sure to take trophies to the pond on Sunday.
17. Sunday morning, arrive early and set up for the day the same as Saturday
morning. Have a staff member pick up the ice and prepare the drinks. Lunch will
not be provided of Sunday.
18. Start the Captains Meeting at 9:00 am. Thank all the captains for coming
to the event. Tell them that Sunday will be a repeat of Saturday and that no
Heat (set of 3 races) will be started after 12:00 noon. This should allow you to
finish the day before 1:00 pm.
Give them a few minutes to get settled in and start the first race as soon as
the wind allows.
20. Start the WHITE fleet. Repeat steps 13 thru 15. Make sure the scorekeeper
is keeping things up to date. Keep a close eye on the clock for each race, so
youíll have a good idea when to start the last set. Just before you start the
last set of races, announce that this will be the last set. As each fleet
finishes, collect the clothespins for use next year. Make sure no one takes his
rig down to soon. As the PINK fleet finishes the last race, invoke the "No
Sweat Bee" rule.
21. After all the scores have been totaled, find the highest single race
score for each captain and place this number in the THROW OUT column. Any score
that contains penalty points CAN NOT be thrown out. Remember Captain Doe, (#99).
He has a score of 17 in one race that contains penalty points. His next highest
score is 8. He must keep the 17 and may throw out the 8. This was easy to find
on the scoreboard because it was entered as 9 + 8 in the top half of the grid
section for that HEAT. Now the THROW OUTS should be subtracted from the score in
bottom half of the last HEAT column that was run. Enter the result in the TOTAL
column. Compare the TOTAL scores and enter the finishing positions in the FINISH
column. Low score is first of course. Use AMYA tiebreaker if necessary. Have the
scorekeeper make a list of the Captains and their scores and finishing positions
in descending order starting with first place. This will check the order of the
22. When youíre sure the list is correct, call the captains to the score
table. Thank them again for coming to the regatta. Thank your staff for all
their hard work. Start at the bottom of the list and read the Captains name,
score and finishing position. When you get to 5th place, hand out the
trophies. Usually, photoís are taken of the trophy winners. After all the
presentations have been made, try to get everyone including the staff in a group
shot. Then get a shot of just the top five with their trophies. Tell them
"itís over, go home".
23. It really isnít for you. Have someone get the marks out of the pond.
Load up all the stuff you brought to the pond. You donít need to be careful
this time. Make sure the area is as clean, if not cleaner than you found it.
Thank everyone that helped you put on the event and go home. As soon as you get
home, unload all the stuff and put it in its proper place. As soon as you can,
write up a Regatta Report and send it to each Captain along with any photoís
you have. You can do this either by e-mail or sail mail, but make sure each one
gets a copy. If youíre an EC-12 event send David Brawner a copy for posting on
the Web page. Now make a financial statement for your club members showing where
all the money went and send it to them. Now, youíre done. Except, I promised
to tell you about weather plans. Yes, I had a weather plan for our last regatta.
It was an absolute disaster. If youíre not bored and can stand another sad
tale then click on this site.